HSBC Daytime presentation and Dinner for 180 guests

By December 8, 2016 Dutch Hall
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Aim

The client wanted a venue that could give them a flexibility of hosting a high quality presentation on cabaret style and a prestigious awards dinner in the evening. A maximum number of 180 guests were invited for this important event.

How we did it?

The versatility of the Dutch Hall means there are 3 different rooms available for our clients. The Great Hall, been the biggest of the three, was chosen as main presentation and dinner. The Van Gogh room was used for refreshments during the day and for pre cocktail reception in the evening. The set up was done the day before as most of the AV (supplied by Metro Broadcasting) was just too much for an early start. The client was also invited to come in and organise their things, making sure the morning was not going to be a stressful start. The caterers (supplied by Lotus Events) were also in the day before, laying tables and preparing the breakfast stations.

The Audio Visual was stunning and it was planned so that during the day we had a very bright screen for the presentations, whilst for the dinner the black backdrop transformed itself in a magnificent star cloth, perfect for the performance of the band and the awards cerimony.

During the day the guests used the whole space available for break out and finished the conference at about 5pm.

The whole venue was transformed in only one and half hour into a magnificent awards dinner location.

Guests returned dressed up for the occasion in beautiful dresses for the Ladies and sharp tuxedos for the Gentleman.

The Van Gogh room was perfect as pre-reception drinks, with minimal LED lights the room looked stunning.

The Great Hall looked absolutely amazing and of course the major change for the guests was that the venue looked completely different from the daytime event. The tables were all dressed up, the star cloth was on and the music was playing. The three course dinner went very well and after the dessert and coffee the guests had great time on the dance floor till the end of the event.

Summary

We were able to accommodate the maximum amount of guests allowed on cabaret style and dinner without problems. The changeover was done really quickly and the end client was absolutely delighted.